Notice of Special General Meeting

Please be advised that the Pakenham and District Basketball Association Inc (PDBA) will be holding a Special General Meeting (SGM) at 2:00pm on the 16th September 2018.

Details of the SGM are as follows;

Time and Date : 2:00pm 16th September 2018

Location : Creche, Aligned Leisure, 4 Olympic Way, Pakenham

Agenda Items :

  1. Confirm by way of vote, that as detailed in the Constitution, the PDBA financial year is for the period 1st October through 30th September.
  2. Present and vote on the below motion proposing a change to the PDBA Constitution. (or download proposed change here)

 

Motion:

To change the Pakenham and District Basketball Association Incorporation’s Constitution,

Incorporated under the Associations Incorporation Reform Act 2012, Issue 7 – 20th August 2015.

Rules 49, as per the attached.

Rationale:

To ensure continuity for the general operation of the Association, and to mitigate risk against loss of knowledge and in-house expertise, a motion has been raised to change the constitution. This change would allow promotion and continuity of members to become members of the executive committee. In putting forward this motion, the current committee of the Association believes far better long term outcomes are able to be achieved.

The committee’s Bi-Annual renewal of all executive committee positions, can lead to disruption and a loss of knowledge within the Association, which in turn does not endear the Association to current and potential long term operational and strategic partners. Frequent changes in leadership also cause instability within the organisation and can lead to communication break downs.

In summary, we are asking that people nominate prior to the election day, so that all members are able to make an informed decision. This will increase the stability of our Association and reduce the possibility of someone from outside the Association coming in without an understanding of our clientele and history. Outside support and assistance may be sought by the Association to fill points of need, with the desire to increase the committee’s knowledge and expertise as a whole. This will allow for a more professional committee, and further allow additional interested parties to join the committee without having to necessarily take on executive roles in their first year.

Should this motion be passed, the next annual general meeting will see nominations for positions having to be received in writing to the Secretary at least fourteen (14) days prior to the scheduled annual general meeting being held.

Current Rule

49 Nominations

(1) Prior to the election of each position, the Chairperson of the meeting must call for nominations to fill that position.

(2) An eligible member of the Association may—

(a) nominate himself or herself; or

(b) with the member’s consent, be nominated by another member.

(3) A member who is nominated for a position and fails to be elected to that position may be nominated for any other position for which an election is yet to be held.

Proposed Rule 49

49 Nominations

(1) Prior to the election of each position, the Chairperson of the meeting must call for nominations to fill that position.

(2) An eligible member of the Association may—

(a) nominate himself or herself in writing to the Secretary at least fourteen (14) days prior to the election; or

(b) with the member’s consent, be nominated by another member, in writing to the Secretary at least fourteen (14) days prior to the election.

(3) A member who is nominated for a position as per Rule 49 (2) (a) or Rule 49 (2) (b) and who is nominated for committee positions detailed in Rule 42 (a), (b), (c) or (d) must have in the previous 24 months, and for a period not less than 12 months, served in a committee position as detailed in Rule 42 (a), (b), (c), (d) or (e).

(4) A member who is nominated for a position as per Rule 49 (2) (a) or Rule 49 (2) (b) and fails to be elected to that position may be nominated for any other position for which an election is yet to be held.

(5) If no nominations for committee positions as detailed in Rule 42 (a), (b), (c), (d) or (e) are received as per Rule 49 (2) (a) or Rule 49 (2 ) (b) then the Chairperson of the meeting must call for nominations of eligible members from eligible members who are in attendance.